Our privacy policy.

Email: info@hattrickit.nl · Website: www.hattrickit.nl

Hattrick IT B.V. is the controller for the processing of personal data described in this privacy policy.

We may process the following personal data:

Contact details

• First and last name
• Email address
• Phone number
• Mobile number
• Company name
• Job title
• Business address
• LinkedIn profile or other business profile information

Recruitment data

• Curriculum vitae (CV)
• Work experience
• Education
• Skills
• Availability
• Salary indication
• Motivation
• Application details

Communication data

• Email correspondence
• Contact history
• Meeting notes
• Date, time and content of phone contact

Website and cookie data

• IP address
• Browser type
• Device information
• Pages visited
• Click behaviour
• Cookies
• Form submissions
• Tracking data

We obtain personal data directly or via third parties, including:

• via our website and contact forms;
• when someone applies or gets in touch;
• from public sources such as company websites;
• from business networks such as LinkedIn;
• from trade registers;
• from public databases;
• from business data sources;
• from clients;
• via cookies and tracking technology.

We process personal data for the following purposes:

Recruitment

• recruiting and selecting candidates;
• matching candidates with vacancies;
• maintaining contact with candidates;
• introducing candidates to clients.

Business services

• approaching companies for recruitment services;
• relationship management;
• customer service;
• contract management.

Direct marketing and acquisition

We may use personal data for commercial prospecting, including:

• email outreach;
• phone-based acquisition;
• B2B lead generation;
• follow-up of earlier contacts;
• marketing campaigns.

Website analytics

• improving our website;
• analysing usage;
• optimising user experience;
• security.

We process personal data based on:

• consent;
• performance of a contract;
• legal obligation;
• legitimate interest.

Our legitimate interest includes:

• recruitment activities;
• business services;
• lead generation;
• direct marketing;
• commercial acquisition;
• website security;
• business development.

As part of our business services we may process business personal data of contacts within organisations, such as:

• HR staff
• recruiters
• managers
• executives
• other business contacts

Such data may originate from publicly accessible sources or be obtained through prior business interactions.

Hattrick IT B.V. may use business contact details to reach out to potential clients or business relations by phone or email as part of recruitment and business services.

Such data may originate from:

• public websites;
• business data sources;
• social networks;
• trade registers;
• public contact pages;
• prior contacts.

If a data subject indicates they no longer wish to receive commercial communication, we will block their data for further direct-marketing purposes.

Our website uses cookies and similar technologies.

Functional cookies

Required for the website to work.

Analytical cookies

For statistics and usage analysis.

Marketing cookies

For:

• ad personalisation;
• retargeting;
• tracking;
• lead analysis.

Where legally required, we ask consent in advance before placing non-essential cookies. You can change your preferences any time via cookie preferences.

We may share personal data with:

• clients;
• CRM providers;
• ATS systems;
• email software;
• marketing tools;
• hosting providers;
• analytics providers;
• IT service providers;
• legal advisers;
• government authorities where legally required.

We sign data processing agreements with external parties where required.

If personal data is processed outside the European Economic Area, we ensure appropriate safeguards under the GDPR, such as standard contractual clauses.

We do not keep personal data longer than necessary.

Indicative retention periods:

• candidate data: up to 2 years after the last contact;
• business prospect data: up to 5 years after the last contact;
• client data: for the duration of the relationship and statutory periods;
• cookie data: according to the configured retention periods.

We take appropriate technical and organisational measures to protect personal data, including:

• encryption;
• SSL certificates;
• access restrictions;
• secured systems;
• logging;
• periodic security audits.

Every data subject has the right to:

• access;
• rectification;
• erasure;
• restriction of processing;
• objection;
• data portability;
• withdrawal of consent.

Requests can be submitted via info@hattrickit.nl. We respond within the statutory period.

If you believe we process personal data incorrectly, you can file a complaint with the Dutch supervisory authority: Autoriteit Persoonsgegevens.

We reserve the right to update this privacy policy. The most recent version is always published on our website.

For questions about this privacy policy:

info@hattrickit.nl · www.hattrickit.nl